Electronic Cargo Tracking Note
The Republic of Sudan is a landlocked country in East Central Africa. It is bordered by 6 countries: to the East by ETHIOPIA, to the North by SUDAN, to the West by CENTRAL AFRICAN REPUBLIC, to the South-West by the DEMOCRATIC REPUBLIC OF CONGO, to the South by UGANDA and to the South-East by KENYA.
On April 1, 2019, The South Sudanese Custom Authority made it an obligation to obtain an Electronic Cargo Tracking Note (ECTN) for all sea cargo destined for South Sudan and all exports from that country.
Trans-shipments for Mombassa (Kenya), Cape Town (South Africa), Port Sudan (Sudan), Massawa (Eritrea), Dar Es Salaam (Tanzania), Djibouti (Eritrea)
Some shipping lines may not load cargo without the ECTN number. Cargo arriving without a Cargo Tracking Note may be subject of fines and delays.
Documents and Informations required
- Bill of Lading (Final B/L for validation)
- Commercial invoice ; currency must be mentioned in $ or €
- Freight invoice in the same currency (not needed in case the freight charges are mentioned on the commercial invoice)
- Export Customs Declaration (Optional)
- Country of Origin of the goods
- The ECTN must be obtained at the loading port and the ECTN number must be on each supporting bill of lading and the shipping line’s manifest.
- Once the draft ECTN document is approved, we can submit the ECTN document for pre-validation to get the ECTN number. This number can be transmitted to the shipping line in order to obtain the required BL number.
- A pre-validated ECTN document should be completed and validated within 5 working days. If not, the ECTN will be cancelled. All costs involved will be for the applicant’s account.
- Submit the required documents by email or online.
- You will be sent a draft and an invoice, typically within the same day.
- Once your payment has been received and you approve the draft, a validation will be sent.
- The CTN must be validated before the vessel arrives at the destination.
- The process can typically be done within 24 hours after receipt of payment.
- Goods arriving at the port of landing without ECTN risk paying penalties and fines.
- Shipping Lines are required to insert the Unique ECTN number in the Bill of Lading and the cargo manifest. Failure to do so will be subject to penalties or fines of USD 5000,00 per infraction.